Privacy policy

Effective Date January 1, 2016

StaffSmart Software Solutions, LLC ("we" or "us") recognizes that you care how information about you or your organization is used and shared. We have created this Privacy Policy to inform you of our information collection, use and sharing practices for this Website, and the choices you can make about the way your information is collected and used.

What information about you or your organization is collected and stored?

We collect and store information that you enter into this web site or that you provide to our Customer Service Department. For example, when you open an account we collect and store some or all of the following information that you provide: name, billing address and staff information. This information also may be used to contact you about sales, special offers and new site features.

Also, like many web sites, we use "Session Cookies", which are files stored on your computer's hard drive by your browser. Session Cookies do not contain personally identifiable information. Session Cookies help us to identify account holders and to optimize their user experience. Session Cookies are not used on this web site to store your account information; this information is stored securely on this web site's server. When you log in at this web site with your username and password, we will assign you a secure session id. The server then passes your information to you through this secure session id. Also, we will use session cookies to monitor and maintain information about your use of this web site.  Most browsers accept cookies automatically but allow you to disable them. We recommend that you leave cookies "turned on" so that we can offer you a better shopping experience on this web site.

What Personal Information is collected?

You may provide us (or a third party on our behalf) with personally identifiable information (“Personal Information”) when you use this Website (e.g., when you sign up for an account, request information or a service, sign up for a mailing list, provide feedback, or ask a question) or provide us with such Personal Information offline.

How do we use and we share information?

We do not share with others, or sell or rent to others, any personal information that you provide to us through this Web site or through our Customer Service Department, except with your consent or as described in this Privacy Policy.

We engage third parties to perform services in connection with the operation of our business. Examples of these services include payment processing and authorization, fraud protection and credit risk reduction, marketing and promotional material distribution, web site evaluation, data analysis and where applicable, data cleansing. We provide personal information to these third parties, but we authorize them to use this information only in connection with the services they perform.

We may use your contact information, including your e-mail address and phone number, to communicate with you (e.g., to notify you of special offers or programs you might find of interest, to respond to your inquiries, comments and suggestions, and to contact you otherwise when necessary).

If you choose to register or receive materials from us, or to otherwise give us Personal Information, we may store some or all of that Personal Information and use it for marketing research and marketing purposes.

We may release personal information if we believe in good faith that: the law or legal process requires it; we have received a valid administrative request from a law enforcement agency; or such release is necessary to protect the rights, property or safety of StaffSmart Software Solutions, LLC, or any of our respective affiliates, business partners, customers or others.

As with any business, it is possible that as our business develops, we might sell or buy other assets. In such transactions, information about customers often is among the transferred assets. Accordingly, in the unlikely event that StaffSmart Software Solutions LLC, or substantially all of our assets, are acquired by a third party, such information may be one of the transferred assets.

Is information collected from children?

We do not collect information on this Website from those we know are under 13, and the subscription process to acquire an account for this Website requires visitors wishing to become Website registrants to be at least 18 years of age. No part of this Website is structured to attract anyone under 13. By using this Website, you represent that you are not under 13 years of age.

What steps are taken to keep personal information secure?

We use various security measuresto protect personal information that we collect. If you plan to use this Web site, you will be asked to set up an account and provide an email address and password. You must provide an appropriate email address and password in order to access account information. In order to help protect your personal information further, you should be careful about providing your password to others.

Due to the design of the Internet, we cannot guarantee that communications between you and our servers will be free from unauthorized access by third parties. While no one can guarantee against identity theft or the misuse of personal information, protecting the information you provide us is a high priority to our company and staff.

What happens when I link to or from another web site?

This Web site may contain links to Web sites operated by third parties. Please be advised that the practices described in this Privacy Policy do not apply to information gathered through these other Web sites. We encourage you to be aware of when you leave this Web site and to read the privacy policies of each and every Web site that you visit.

If you have accessed this Web site through a link from certain of our advertising or marketing partners, this Web site may include a frame of the applicable advertising or marketing partner. Nevertheless, the information you provide to us through these framed Web pages is collected by us, and our use of this information is governed by this Privacy Policy.

What if I am a California Resident?

For purposes of California residents, this Privacy Statement pertains to all information collected online, including through this Website. Beginning on January 1, 2005, California law permits customers of this Website who are California residents to request certain information regarding this Website’s disclosure of personal data to third parties for their direct marketing purposes. To make such a request, please contact us through the Customer Service link at the end of this Privacy Policy.

What if I am a Non-U.S. Resident?

If you provide Personal Information to us, it may be transferred to and processed on computers in the U.S. and other countries. Do not provide Personal Information to us if you do not want this information to be transferred to the United States or to other countries, or if the laws in your country restrict these types of transfers. Your provision of Personal Information to us will be handled in accordance with this Privacy Statement. Your provision of Personal Information to us through the Website means that you agree to the terms of this Privacy Statement.

Am I consenting to E-Mail?

When you provide Personal Information to us through the Websites, you are consenting to receive email from us, which may include, but it not limited to, password requests, information relating to your leasing and information you request. In addition, you may receive commercial email messages from us, including marketing announcements or new features. If you do not wish to receive future commercial email messages from us, you may opt out of receiving such commercial email messages by following the link and instructions provided to you in such email messages. This opt out applies to commercial email messages only.

What about online surveys?

We may from time to time conduct on-line surveys. When you complete an online survey, we may ask for certain information including your age, zip code, email and/or mailing address. This information will be treated in accordance with this Privacy Policy.

How will I be informed about changes regarding this privacy policy?

If we make any material changes to this Privacy Policy, we will post a notice on this Web site notifying users of the changes. In some cases, we also may send an email notifying users of the changes. You should check this Web site periodically to see if any recent changes to this Privacy Policy have occurred.

We may change this Privacy Policy at any time without prior notice to you or any other person (via email or otherwise), by posting changes on this Website. We encourage you to check back and review this Privacy Policy from time to time to remain fully informed of our commitments. The amended Privacy Policy will be effective upon posting on this Website, so when you use this Website or provide us with Personal Information (as defined below), you indicate your consent to this Privacy Policy as modified from time to time, including your consent to our (and third parties on our behalf) collection and use of Personal Information. This Privacy Policy describes our privacy practices regarding information collected from you, or that you provide to us or third parties on our behalf, including, but not limited to, through this Website. If you do not agree to the revised Privacy Policy, you are not authorized to access or use this Website and you must disconnect from and not use this Website.

If you have any questions regarding this Privacy Policy, you should contact our Customer Service Department by email at This email address is being protected from spambots. You need JavaScript enabled to view it..